OurClubHQ and Toastmanagers both target Toastmasters club operations, but they are not the same product shape. OurClubHQ is a paid all-in-one suite (scheduling plus hosted club website, visitor pipeline, files, and dues). Toastmanagers is free meeting ops software focused on roles, reminders, agendas, and Pathways tracking in the club workflow.
Quick summary
| Topic | Toastmanagers | OurClubHQ |
|---|---|---|
| Product shape | Meeting ops platform | All-in-one club suite |
| Price (public) | Free for core features | $12.50/month or $109/year per club; 45-day trial |
| Role scheduling | History-aware balancing + manual edit | History-aware fairness algorithm + overrides |
| Reminders | Automated for locked meetings | Configurable automated reminders |
| Public website | Opt-in guest page; not full site hosting | Hosted club site (ourclub.site) |
| Visitor CRM | Guest-friendly public page; not a full pipeline product | Visitor tracking pipeline |
| Dues / invoicing | Not offered | Invoicing with card pay (Stripe) |
| File storage | Not a club file drive | Shared club file storage |
| Pathways in-club tracking | Yes | Yes (per their features page) |
| Data export | Club CSV ZIP + iCal feed | On-demand CSV/JSON export (per their site) |
What OurClubHQ is optimizing for
From their public positioning, OurClubHQ wants to replace the patchwork of spreadsheet + free website builder + email chase. Public feature pages emphasize:
- Automated role scheduling with explainable fairness
- Confirm / decline from email and a speaker signup pool
- A maintained public club website with visitor capture
- Club file storage and dues invoicing
- Pathways progress visible to officers
That is a coherent paid product if your club wants one vendor for website + ops + treasurer tools.
What Toastmanagers is optimizing for
Toastmanagers stays narrower on purpose:
- Recurring meeting schedules and fair role assignment
- Speech requests and role preferences
- Reminder emails tied to locked meetings
- PDF agendas and Pathways progress in the club record
- CSV member import, opt-in public guest page, export, and iCal
We do not try to be your full public CMS, dues processor, or club file drive. Many clubs keep FreeToastHost (or another site) for visitors and use Toastmanagers for members-only ops.
Pricing, stated plainly
OurClubHQ: Public pricing lists about $12.50 per month or $109 per year per club, with a 45-day free trial and no per-member fees. That is real money on a volunteer budget, and it may be worth it if you use the website, visitor pipeline, files, and invoicing.
Toastmanagers: Core scheduling, reminders, agendas, and Pathways tracking are free. No credit card to start. We may add optional paid features later; we do not claim a forever freeze on every possible future add-on, and we will not invent a pricing page we do not have.
Choose OurClubHQ if
- You want one paid system for website + scheduling + visitors + files + dues
- Email confirm/decline and a speaker pool are must-haves
- Your club is ready to pay roughly $109/year for that bundle
- You prefer their all-in-one model over assembling free tools
Choose Toastmanagers if
- You want free meeting ops without a subscription
- You already have (or want) a public site on FreeToastHost or another host
- Your pain is role fairness, reminders, agendas, and speech requests
- You want CSV import, a simple guest page, export, and iCal without buying a suite
Can you use both?
Usually you pick one scheduling system. Running two role balancers creates conflicting reminders. You can still keep a separate public website while using either product for ops.
Related comparisons
- Toastmanagers vs FreeToastHost
- Easy-Speak vs Toastmanagers
- Google Sheets schedule upgrade path
- FreeToastHost 4 migration checklist
Try Toastmanagers at $0
Import a roster and run the next meeting cycle. Keep your existing public site if you like it.
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