OurClubHQ charges $109 a year for club scheduling and a bundle of extras. Toastmanagers handles the weekly work, roles, reminders, agendas, and Pathways, for free. If your club already has a website, paying for a suite rarely makes sense.
Quick summary
| Topic | Toastmanagers | OurClubHQ |
|---|---|---|
| Product shape | Meeting ops platform | All-in-one club suite |
| Price (public) | Free for core features | $12.50/month or $109/year per club; 45-day trial |
| Role scheduling | History-aware balancing + manual edit | History-aware fairness algorithm + overrides |
| Reminders | Automatic, 7 days and 1 day before each role | Configurable automated reminders |
| Pathways in-club tracking | Yes | Yes |
| Data export | Club CSV ZIP + iCal feed | CSV/JSON export |
What you'd be paying for
From their public positioning, OurClubHQ wants to replace the patchwork of spreadsheet + free website builder + email chase. Public feature pages emphasize:
- Automated role scheduling with explainable fairness
- Confirm / decline from email and a speaker signup pool
- A maintained public club website with visitor capture
- Club file storage and dues invoicing
- Pathways progress visible to officers
That is a lot to pay for if your club already has a free website and mainly needs the schedule to run itself.
What Toastmanagers is optimizing for
Toastmanagers concentrates on the work that repeats every week:
- Recurring meeting schedules and fair role assignment
- Speech requests and role preferences
- Automatic reminder emails 7 days and 1 day before each role
- PDF agendas and Pathways progress in the club record
- CSV member import, opt-in public guest page, export, and iCal
Many clubs keep FreeToastHost (or another site) for visitors and use Toastmanagers for members-only ops.
Pricing, stated plainly
OurClubHQ: Public pricing lists about $12.50 per month or $109 per year per club, with a 45-day free trial and no per-member fees. That is real money on a volunteer budget, and it comes due every year.
Toastmanagers: Core scheduling, reminders, agendas, and Pathways tracking are free. No credit card to start.
Choose Toastmanagers if
- You want free meeting ops without a subscription
- You already have (or want) a public site on FreeToastHost or another host
- Your pain is role fairness, reminders, agendas, and speech requests
- You want CSV import, a simple guest page, export, and iCal without buying a suite
Related comparisons
- Toastmanagers vs FreeToastHost
- Easy-Speak vs Toastmanagers
- Google Sheets schedule upgrade path
- FreeToastHost 4 migration checklist
Try Toastmanagers at $0
Import a roster and run the next meeting cycle. Keep your existing public site if you like it.
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