TMClubSchedule and Toastmanagers solve the same problem: getting every meeting role filled fairly without the VPE chasing people. Both auto-schedule. The biggest differences are how members respond to assignments, and price.
Quick comparison
| Toastmanagers | TMClubSchedule | |
|---|---|---|
| Price | Free | $120/year, $75/6 months, or $15/month; 30-day trial |
| Auto-scheduling | Balances roles across each member's full history | Schedules roles by member experience level |
| Member responses | Reminder emails; members request roles and speeches in the app | Accept/decline links in assignment emails |
| Absences | Officers adjust the schedule | Members record their own absences |
| Reminders | Automatic, a week and a day before | Assignment emails and agenda mailer |
| Agendas | One-click PDF | Emailed agenda |
| Pathways tracking | Yes | Not a focus in its public materials |
| Data export | CSV export of members, schedule, attendance | Not documented publicly |
| Around since | 2024 | 2018 |
Where TMClubSchedule is stronger
- Accept/decline from email. Members respond to an assignment without signing in, which is the main reason VPEs like it.
- Self-reported absences. Members mark the dates they'll miss, so the scheduler works around them before the VPE has to.
- Experience-aware scheduling. Newer members get starter roles first.
- Track record. It has been running since 2018, built by a VPE who needed it.
Where Toastmanagers is stronger
- Price. Free, versus $120 a year. For many clubs that is a meaningful share of the treasury.
- Long-run fairness. Rotation looks at each member's whole role history, not just the current schedule.
- Hands-off reminders. Role holders are emailed a week and a day before, with no officer action.
- Agendas and Pathways. PDF agendas in one click, and speeches linked to Pathways projects.
- Leaving is easy. Export your whole club as CSV files whenever you want.
Which should your club use?
If your members won't sign in to anything and you want them to answer straight from email, and the budget is there, TMClubSchedule is a solid, proven choice. If you want scheduling, reminders, agendas, and Pathways in one free tool, try Toastmanagers; importing your Club Central roster takes a few minutes.
Weighing more options? See our comparison of every Toastmasters club tool.
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