A good agenda keeps a meeting on time and tells every member exactly when they are on. Here are two sample Toastmasters agendas you can copy, one for 60 minutes and one for 90, followed by a much faster way to produce the whole thing.
60-minute agenda
| Time | Item | Minutes |
|---|---|---|
| 7:00 PM | Welcome and call to order | 3 |
| 7:03 PM | Toastmaster opens and introduces the helper roles | 4 |
| 7:07 PM | Prepared speech 1 | 8 |
| 7:15 PM | Prepared speech 2 | 8 |
| 7:23 PM | Table Topics | 12 |
| 7:35 PM | General Evaluator introduces the evaluators | 2 |
| 7:37 PM | Evaluation 1 | 3 |
| 7:40 PM | Evaluation 2 | 3 |
| 7:43 PM | Timer, Ah-Counter, and Grammarian reports | 5 |
| 7:48 PM | General Evaluator's remarks | 4 |
| 7:52 PM | Guests and announcements | 3 |
| 7:55 PM | Awards | 3 |
| 7:58 PM | Close | 2 |
90-minute agenda
| Time | Item | Minutes |
|---|---|---|
| 7:00 PM | Welcome and call to order | 3 |
| 7:03 PM | Toastmaster opens and introduces the helper roles | 5 |
| 7:08 PM | Prepared speech 1 | 8 |
| 7:16 PM | Prepared speech 2 | 8 |
| 7:24 PM | Prepared speech 3 | 8 |
| 7:32 PM | Break | 10 |
| 7:42 PM | Table Topics | 15 |
| 7:57 PM | General Evaluator introduces the evaluators | 2 |
| 7:59 PM | Evaluation 1 | 3 |
| 8:02 PM | Evaluation 2 | 3 |
| 8:05 PM | Evaluation 3 | 3 |
| 8:08 PM | Timer, Ah-Counter, and Grammarian reports | 6 |
| 8:14 PM | General Evaluator's remarks | 5 |
| 8:19 PM | Guests and announcements | 5 |
| 8:24 PM | Awards | 4 |
| 8:28 PM | Close | 2 |
Clock times here assume a 7:00 PM start. Adjust the segments to fit your club, since formats vary.
What every agenda should include
- The club name, date, time, and location or video link
- The meeting theme and Word of the Day
- Every role and who holds it
- Each speaker's title, Pathways project, and evaluator
- A start time for each segment
How to keep the timings honest
- Allow for more than the speech. A 5 to 7 minute speech needs about 8 minutes once you count the introduction and applause.
- Make Table Topics the flexible segment. If you're running late, take one fewer speaker.
- Protect the evaluations. They are where members learn the most, so don't let them be the part that gets squeezed.
- Start on time. Every late start comes out of someone's speaking time.
The faster way: let Toastmanagers build it
Retyping names into a document every week is where wrong agendas come from. In Toastmanagers, the agenda comes straight from the schedule. Set your segments and their lengths once, and the times are worked out for you. Change a role, and the next PDF already has the new name.
Open the three-dot menu on a meeting, choose Downloads, and pick Agenda PDF. You get a complete meeting packet:
- The timed agenda, with every role filled in
- An evaluation form for each speaker
- A Timer sheet with the signal times for each segment
- A Grammarian sheet with the Word of the Day
- A Toastmaster sheet with cues for introducing each helper
- A Sergeant at Arms sheet
The Speaker introductions PDF gives the Toastmaster every speaker's introduction in order. Have a special meeting? Each meeting can have its own agenda without changing your usual one. See it in the sample club.
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Frequently Asked Questions
How long should a Toastmasters meeting be?
Many clubs meet for 60 to 90 minutes. Use the format your club has agreed on and make sure it leaves time for speeches and evaluations.
Can I change the order of the segments?
Yes. In Toastmanagers you can rename, reorder, and set the length of every agenda item.
Can I use these sample agendas for free?
Yes. Copy them into any document. Or create a free club and have the PDF built for you.